VTeX | Services
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Our Services

We ensure the highest quality

Copyediting and typesetting

 

We are experts of copyediting and typesetting. We work with journal articles and books that are written with LaTeX and other formats. The major part of processed material is in mathematics, physics, and computer science.

 

Our main production tool is LaTeX. Using this document preparation system and markup language, we structure and enrich an original compuscript, and generate all required deliverables from a single source.

 

According to publisher requirements, we can prepare full-text XML, metadata XML, or XML only containing the required elements of an article.

 

A number of DTDs are currently supported by the standard production workflow at VTeX and virtually any other DTD can be implemented on request. With our converters, the XML format can be transformed into HTML or E-PUB. All required deliverables: online content, print and web PDFs, EPUBs, XML+MathML, HTML, etc. are generated out of one enriched source: LaTeX.

 

Artwork preparation and language editing

 

Typesetting services are accompanied by artwork preparation and language editing. Our electronic data managers prepare all graphic material according to publisher requirements. We resize, redraw, and reletter graphic material. If necessary, we relabel text and/or redraw illustrations, maintaining consistency in labels and sizing.

 

All our language editors are native speakers and are specialists in scientific, technical, or medical fields. Language editing is made directly to a LaTeX file. We have experience with manuscripts that are written in English, German, Polish, Russian, French and other languages.

SkyLaTeX online compilation

 

SkyLaTeX is a web-based technology used in production that enhances the quality of typesetting service, increases the satisfaction of authors, and boosts the speed of processing for heavy mathematical content.

 

 

SkyLaTeX is a web-based LaTeX editor and compiling tool, which allows authors to be actively involved in the production of academic books and journals:

 

  • to insert corrections directly into the production LaTeX file
  • to preview how files will look in the final PDF after final corrections
  • to view and browse Editor’s queries and answer them.

 

With SkyLaTeX it is much easier to check and validate authors’ changes, which leads to higher quality of typesetting, better digital content enrichment, a faster process, and increased author satisfaction.

 

More than 20,000 authors have already used the SkyLaTeX proofing service, and about 99% of them are completely satisfied with the service and rate SkyLaTeX as an important and necessary service.

 

Academic Journals

 

SkyLaTeX is used for proofing purposes in the journal production process. It is beneficial tool for academic journals within the scope of mathematics, physics, computer and other fields of science.

 

SkyLaTeX allows authors to insert corrections directly into the LaTeX file, to preview how files will look in the final PDF after final corrections, and to view and browse Editor’s queries and answer them.

 

For journals that use SkyLaTeX, 75% of authors use the “edit LaTeX” functionality to submit their corrections. Authors use SkyLaTeX very responsibly, and no increase in additional corrections has been detected after the service was implemented.

 

Books

 

SkyLaTeX can be applied for books written in LaTeX. It works for monographs (i.e. book-wise proofing) as well as for multiple author books, where chapters are written by different authors – i.e. book series with chapter-wise proofing.

 

SkyLaTeX is not only used for proofing purposes. Two extra services have been launched:

  • New book editions with SkyLaTeX
  • Indexing books with SkyLaTeX.

 

New book editions with SkyLaTeX

 

With SkyLaTeX, authors can prepare a new book edition in the LaTeX environment by themselves in three simple steps:

 

  • We receive the previous edition LaTeX files from the publisher and upload them to the SkyLaTeX environment.
  • We develop a new LaTeX style for the book or use the old one from the previous edition.
  • The author inserts new edition changes directly into the LaTeX files in the SkyLaTeX environment.

 

The main advantages are:

  • The author is allowed to actually work with the final LaTeX files of the most recent edition of the book.
  • The production turnaround time is shorter.
  • The quality of the final product is higher.

 

Full-text XML of the new edition can be prepared as an additional service.

 

Indexing books with SkyLaTeX

 

Even if an author is not familiar with the LaTeX notation for index making, in SkyLaTeX, he can easily mark subject index terms directly in LaTeX files with \index commands at the proofing stage. Then the subject index of the book is generated using the LaTeX system tools. The following possibilities are available:

  • subject index entries with various levels of subitem structure
  • subject index entries which belong to any part of the text.

 

The author can easily verify the created index. After the compilation, the marked index term appears in the Index section at the end of the chapter and on the margins of the particular page.

 

The main advantages are:

  • Author satisfaction in preparing the index without a lot of effort
  • The production turnaround time is shorter
  • Cost saving, as no external indexer is needed.

 

When generating the alphabetic index from the indicated terms at the final stage of the book’s production, we will take care that the correct book page numbers replace the proof page numbers. This is done automatically with the LaTeX engine indexing tools.

Book indexing

 

VTeX produces book indexes for books, written in various formats, including LaTeX. We specialize in exact sciences and have more than 15 years of experience in book indexing. We can add active links from the index directly to the corresponding areas within the text of the book. These active links can be implemented in PDF or in other electronic formats, made from full-text XML.

 

With SkyLaTeX technology, a book index may be easily done by an author. Even if the author is not familiar with the LaTeX notation for index making, in SkyLaTeX, he can easily mark subject index terms directly in LaTeX files with \index commands at the proofing stage. Then the subject index of the book is generated using the tools of the LaTeX system.

 

The following possibilities are available:

  • subject index entries with various levels of subitem structure
  • subject index entries which belong to any part of the text.

 

The author can easily verify the created index. After the compilation, the marked index term appears in the Index section at the end of the chapter and on the margins of the particular page.

 

The main advantages are:

  • Author satisfaction in preparing the index without a lot of effort
  • The production turnaround time is shorter
  • Cost saving, as no external indexer is needed.

Bibliography solutions

 

Automated structuring of bibliography records

 

VTeX offers a service to help authors prepare a high-quality bibliography that fully complies with the requirements of the publisher. The service can be incorporated in the workflow before the submission of a LaTeX manuscript or in some later step, but before the author reads and corrects the proofs.

 

It consists in taking bibliography records from the uploaded LaTeX file, searching web databases for the respective correct references and formatting the bibliography in the publisher’s style. The search results can then be presented for the author in different ways.

 

Currently, three options are in use:

  • All original reference records within the LaTeX file are replaced with the references found in databases.
  • Only records with missing fields (like issue number or pages) or with incorrect fields are replaced within the LaTeX file.
  • Differences between the original bibliography records and the respective references from databases are provided.

 

The author can receive, together the modified LaTeX file, a separate file with its bibliography in BibTeX format. Missing or incorrect fields are indicated in the special note fields within BibTeX records. Authors may use these BibTeX files with correct records in preparing their subsequent LaTeX manuscripts.

 

Linkserver service

 

Linkserver is a proxy service, which enables the reader to reach the cited article by two simple clicks.

In the production stage, an active link is added for every article in the reference list.

By clicking this link, reader can access cited article in chosen databases.

This link is active on PDF and XML. Information is constantly updated.

LaTeX templates and style packages for academic journals and books

 

TeXperts at VTeX prepare user-oriented LaTeX document templates and style packages for academic journals and books. The style packages can include class or style files implementing the publisher requirements for printed or web pages, LaTeX document templates and BibTex styles with the user documentation. LaTeX document templates are provided in the form of self-documenting sample documents demonstrating the main document structure (frontmatter and sections) and various other document structures (tables, equations, pictures, etc.). These professionally prepared templates are easy to use by authors and helpful in computer-aided document management.

 

If you need user-friendly LaTeX template for journal or book, please contact us. We will prepare professional LaTeX template together with style packages. If necessary, we can recommend and discuss general rules for the creation of a user template that will match your specific needs.

 

VTeX has already prepared style packages and templates for 27 academic journals for 6 customers.

 

Excerption and annotation services

 

VTeX offers excerption and annotation services for scientific publishers, university presses, scientific and professional associations. We excerpt and annotate relevant material from scientific journals and place it into particular databases.

 

Two workflows may be applied:

  • Excerption and annotation can be done in the article production stage.
  • Excerption and annotation can be made after the article production stage.

 

When the excerption and annotation process is combined together with article production, the process becomes faster and cheaper. Excerption and annotation can be made directly from LaTeX or other files.

 

We offer excerption and annotation services in these fields:

  • Chemistry
  • Physics
  • Mathematics.

 

Specific databases help scientists and experts find the information they need. Researchers and professionals can locate the necessary information quickly, without reading irrelevant articles.

Digitization

 

VTeX digitizes academic journals and books. The material can be provided in any language or any subject, because our technology can detect accented letters and special characters. Printed materials are typically disbound for scanning, but in order to preserve precious copies, scanning can be performed without disbounding.

 

We offer PDF, PDF/A, “searchable” PDF (digitization with OCR), XML, TIFF, multi-page TIFF, and MS Word formats as outputs. PDF can be enriched with bookmarks, internal links to bibliographical items, sections, figures, tables, theorems, lemmas, etc.

 

On request, any DTD can be chosen for XML output. We offer article head XML (title, authors, addresses, abstract, keywords, etc.) or article head & tail XML (title, authors, addresses, abstract, keywords, etc. and bibliography).

 

VTeX has digitized over 95,000 pages of scientific content.

Peer-review system (EJMS)

 

VTeX offers a peer-review system which is called the Electronic Journal Management System (EJMS). Since 2006, EJMS is used by respected STM publishers. More than 30,000 articles have been submitted and processed using this peer-review service.

 

EJMS is offered to Editorial Boards in order to increase the efficiency of the peer-review process. Rich options of reporting and history keeping allow an increase in productivity, at the same time streamlining the entire peer-review process.

 

EJMS is an internet-based service that can be accessed from any computer on the Internet and works on multiple platforms. The system is user-friendly, and it is not necessary to appoint a staff to support the Editor. Navigation within EJMS is intuitive and easy.

 

Please, contact us, and we will provide a free demonstration.